ROMANIA - National Codification Bureau

Codification contract clause is a clause included in contracts for the procurement of equipment and spare parts requiring the contractor to provide the technical data required for item identification (engineering drawings, specifications and, related documentation) and, if required, preparation of draft item identifications.

Contractor commitments. The procuring country must assure that a Codification Contract Clause is inserted in its procurement contracts in accordance with STANAG 4177. This clause requires the contractor to furnish the technical data or, if required, draft item identifications plus technical data to the NCB of the producing country in accordance with the guide or specifications issued by AC/135 and with any general and special instructions of the producing country. The procuring country must also require the contractor to disclose the Design Control Authority’s name and reference number for each item of production and, when known, the NSNs of the items of supply which are in question.

The Codification Data Acceptance Certificate (CDAC) is the document issued by the National Codification Bureau to the contractor to certify compliance with the codification contract clause.

The following information must be included within technical documentation for receiving CDAC:

• Contract holder's data - name, NCAGE code, contact, telephone, email
• Number of the public procurement contract
• Contracting authority's name
• Beneficiary of the public procurement contract and locations for items to be delivered
• Item(s) of Supply
• Manufacturer's reference (manufacturer ID, part number)
• Manufacturer's name (if the supplier is not the item's manufacturer)
• Supplier's reference (if different from the manufacturer's)
• Item of Supply's technical characteristics, allowing it to be unequivocally identified and individualized from all other items in the same category;
• Attachment documentation (flyers, technical specifications, user guides, photographs, drawings, blueprints etc.)

Technical codification documentation is delivered by the supplier that has signed a product delivery contract with the National Ministry of Defense. It can be delivered through email to docth@roncb.ro, by fax to 0040 21 4111457, or by courier services or personal delivery at BUCHAREST, 7-9 IULIU MANIU Bd., postal code 061072

The National Codification Bureau analyses the documentation received and, if additional information is needed, contacts the POC of the supplier. After the data validation, the National Codification Bureau issues the CDAC and hands it to a representative of the supplier.

CDAC can be picked up personally from the NCB headquarters. You will need an ID card and a delegation/mandate from your company.